Arabic Union
About the Role
Greet visitors and undertake general receptionist duties when required
Answer phones and respond to emails
Book meeting rooms, arrange conference calls, take messages and minutes during meetings
Prepare and distribute correspondence, memos and forms
Develop and maintain a filing system
Manage database entry and client files
Order and maintain office supplies
Make travel arrangements
Manage current agenda and arrange new meetings and appointments
Assist with bookkeeping, presentations, reports, emails and letters
File and update contact information of clients, employees, suppliers and partners
Document expenses and financial information
Implement and develop office procedures
Maintain confidential information, file and store them accordingly
Organize and distribute messages to the appropriate team members
Requirements
To be able to use a computer and main office programs competently
Excellent organizational skills
Experience with customer-facing roles
Patience and time-management skills
Excellent attention to detail
Administrative skills and experience
Exceptional written and verbal communication skills
The ability to multi-task